How to Draft a Professional Email

 


Email is a fast and convenient communication tool between individuals and plays an important part in every aspect of life. It creates sender image in front of the receiver, therefore, following proper email etiquette are compulsory. While writing to a friend, skipping formal email etiquettes is acceptable but in a professional email, the carefree mood might destroy impression because it gives a sense of rudeness and arrogance. The informal email says that a person who sends this type of email is lazy, immature and impolite. Therefore, let's elaborate some etiquette of sending an email.

Review before Pressing Send Button

Avoiding embarrassment after sending wrong message and recipients, better take a second look before sending. Although Gmail gives you an opportunity to undo your action within second but doesn't take this for granted and develop a habit of reading again body and receivers name after finishing an email, it saves you from facing big trouble. 

Use Concise and Clear Way

Write simple emails, don't write long - winded email just to impress recipient because it will not work most of the times. Remember a long email can be annoying for its user. So, its better come to point early without saying preface as it takes lots of time of the reader.  In order to emphasise on the importance of mail, mention the title of the message in the subject. Placing commas, colons, and hyphens really for the reason that it really matters as they clarify text plus use grammar correctly. Your little mistake in grammar can steal the value of your email. Hence, be concise and clear in the body of the email.

Don’t Write in CapitalLetters

Text with a capital letter in an e-mail is considered shouting.  Thus, don't on caps unless you mean it.  Everyone wants to be respected, therefore, texting with unlock caps might prove yourself an un-mannered person. Therefore, take guidance from Professional LetterWriters in the UK at the time of need.

Attachments

Inform receiver about attachment plus ask before attaching huge file because it can clog once system. Thus, it is in the list of good etiquette if you take permission because it will rescue the sender and receiver to face any kind of problem.

Reply or Reply All

You should know where you have to reply or reply all. Receiving an email which does not belong to you is annoying. For that reason, it is suggested to check whether all recipients should keep in email loop or someone has to be removed.

Be Sure Before Forwarding

Sometimes we need to forward an email, as it is an easy way to share information with other but before forwarding any email deletes the irrelevant content of the message with making sure the central idea is not affected.

Ending With Regards

Ending with best regards or thanks leave a pleasant impact on the recipient of the email. Hence, save ending notes on the email account, so you don't need to write it with every email you send. 

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